Latest Enhancements

Enhanced Online Customer Support

EASi provides customers with direct access to its online case management tool so they can efficiently create, modify, and monitor case status and expected resolution from within the software application. Customers can go online to check status of a case and submit input or attachments to help EASi troubleshoot or replicate the problem. Learn more at sales@easiadmin.com or call 866-336-3274.

August 2009 Release

• Option/SAR Exercise Functionality
  Option/SAR Exercise Functionality
  EASi provides full flexibility in exercise elections. We went beyond the standard "net exercise" to allow the participant to select a grant price payment method that is different from the tax payment method, providing individuals maximum choice, including the ability to sell remaining shares. The exercise election choices available to participants, brokers and the administrator are driven by plan-level rules that can be set individually by grant type. Plan-level fair market value and rounding rules can be defined separately by grant type and transaction type.
  
  EASi also enhanced its options/SAR exercise capabilities for administrators, financial advisors and participants. The new exercise functionality recognizes the different stages of an exercise from initial modeling to settlement and supports multiple roles that can add, edit and view exercise information. The company can designate whether the financial advisor role is able to elect an exercise on behalf of a participant. The administrator and financial advisor roles are able to monitor and correct an exercise elected by the participant or enter an exercise that didn't originate in EASi's Participant Portal. Once a transaction is settled, all information is locked down to preserve tax history and distribution of money and shares. Browser views and reports provide detailed gross-to-net information with currency and share details applicable to the participant, company and same-day sale brokerage firm.
• User-Defined Report Builder
  User-Defined Report Builder
  EASi now enables customers to create user-defined reports based on its comprehensive set of existing reports. Customers can select specific data sorts and generate reports on demand or in batch mode. They can also take their user-defined reports and modify them to create a different user-defined report.
• IFRS 2 Reporting Option
  IFRS 2 Reports Launch Page
  EASi now gives global companies and IFRS 2 early adopters the choice to run expense reports under U.S.-based FAS or IFRS2 by simply changing a setting.
• Accounting for Employee - Consultant Status Change
  Accounting for Employee – Non-Employee Status Change
  EASi also implemented accounting and reporting changes for equity awards that are affected by employment status changes from employee to consultant and consultant to employee.
• Cash-Settled RSU and PSU Grants
  Cash-Settled RSU and PSU Grants
  Companies with employees around the world also welcome EASi's support for cash-settled Restricted Stock Units and cash-settled Performance Stock Units. In addition to the liability award accounting for these cash-settled awards, EASi supports the taxation and full administration with reports, extracts and imports to support payments distributed through one or multiple payroll systems.
• Private Company Report Enhancements
  Private Company Report Enhancements
  For private companies, EASi enhanced its Capitalization Detail Report and Capitalization Summary Report to better assist in tracking capital.

May 2009 Release

• Section 16 Functionality to Support Timely SEC Filings
  Section 16 Functionality to Support Timely SEC Filings
  EASi's Section 16 solution combines its web-based technology with business rules to help companies make accurate, on time SEC filings. Using EASi's WorkStream process automation, email notifications are automatically generated and sent to multiple parties when Section 16 events requiring SEC filing occur. Key reportable information and reports are also created to make it easier for companies to meet their Forms 3 and 4 filing obligations. In addition, the Administrator role can view a log of Section 16 events and generate reports.
• Repricings with Option Exchange and Modification Accounting
  Repricings with Option Exchange and Modification Accounting
  EASi makes it possible to properly account for and report on grants that are repriced or modified. EASi supports any modification to exercise (grant) price, shares, length of grant term, period to exercise after termination and extension of benefits after termination. A link between the cancelled and new grant is maintained and identification flags are placed to indicate special accounting requirements. EASi has a simple process that does not require cancellation of the grant to accommodate vesting acceleration modifications.
• Cash Dividend Equivalents
  Cash Dividend Equivalents
  Certain plans allow for the payment of cash-based dividend equivalents. EASi now allows a user to designate at the Plan level which restricted-based unit award types are eligible for Cash Dividend Equivalents and/or Stock Dividend Equivalents. As part of the expanded support for Dividend Equivalents, previous processing steps and screens for stock-based Dividend Equivalents have been modified.
• Grant Acknowledgment / Acceptance Fields
  Grant Acknowledgment / Acceptance Fields
  With this release, EASi now provides fields that allow for the tracking of grant acknowledgment or acceptance actions. The Plan holds the type of action that will be expected for each grant: Acknowledgement, Acceptance Requested, Acceptance Required and Acceptance Enforced. The functionality allows the Administrator role to import or directly enter via the user interface the acceptance/acknowledgment action type applicable for the award and a Grant Package Code, plus acceptance actions captured via a process outside of the EASi system. Special instruction flags of Bypass, No Reporting and Special Process are also available. This is the first step in our initiative to provide full online grant package delivery and acceptance support.
• Plan Share Reserve Tracking
  Plan Share Reserve Tracking
  The EASi Plan Share Reserve Tracking has been expanded to support more flexibility for performance awards under a multiplier model. A flag can be set to reduce the reserve pool by the maximum number of shares that may be earned for an award. A flag is also available to designate whether or not performance-cancelled shares are returned to the reserve pool for future issuance. Fungible share calculations can be applied in addition to the new reserve management flags.
• Exercise Import/Export Enhancements
  Exercise Import/Export Enhancements
  A new Client Exercise ID field has been added to the Option Exercise Detail screen and the Option Exercise Import. This field can be used for the transaction ID generated by a captive broker's trading system. Additionally, the Option Exercise Report download version now includes new columns to display tax item details and withholding information.

February 2009 Release

• Continue to Vest After Termination
  Continue to Vest After Termination
  The plan setting for the default treatment of unvested shares for each termination reason has been expanded to include continue to vest. Termination provisions are maintained and can be overwritten on each grant.
• Retirement Eligibility Accounting for Stock Options and SARs
  Retirement Eligibility Accounting for Stock Options and SARs
  If unvested option or SAR shares will not be forfeited upon retirement, expense acceleration for the grant occurs when the retirement eligibility date is reached even if the participant has not yet retired. The system also has a Workstream Notification to alert appropriate individuals as a grant nears the retirement eligibility date. Notifications can be sent out in 15, 30 and 60 day increments prior to the Retirement Eligibility Date on the Grant record. Reports providing information on individuals and grants impacted by reaching retirement eligibility round out this functionality.
• Import Loading of Historical ESPP Purchases
  Import Loading of Historical ESPP Purchases
  Building on the success of its data loader capability, EASi introduced a loader which makes it easier to import historical ESPP purchase information to ensure the system has a record of prior purchases. Dispositions may be applied to specific lots of previously purchased shares. This allows for better tracking of disqualifying dispositions that require W2 reporting of the ordinary income and have an associated compensation expense tax deduction for the company. The new functionality also makes it easier to maintain and report on qualifying dispositions, full participation history and current "holdings" for ESPP participants.

November 2008 Release

• Automated Stock Price Feeds
  Automated Stock Price Feeds
  Public companies traded on U.S. exchanges can initiate an automated once-a-day feed to upload High, Low, and Close stock prices. The system automatically calculates the High/Low average price. EASi also enables clients to input a "special" market price to accommodate multi-day averages, opening/closing-price averages or other non-standard FMV definitions. A security price default of the average or closing price may be set for the company.
• Fair Market Value Definitions
  Fair Market Value Definitions
  With this release, unique Fair Market Value definitions can be set at the plan level for options/SARs and restricted-based awards, plus separate definitions can be set for grants, taxable compensation, payment shares and SAR appreciation.
• Additional Enhancements
  Additional Enhancements
  • Expanded plan-level processing defaults for restricted-based awards.
  • Rounding rules can be established for shares withheld for taxes.
  • Defaults for tax payment methods and share elections.
  • Detailed tracking of elections applied to specific vesting and tax events.
  • Automated acceleration of specific vesting tranches occurring upon termination.
  • Ability to flag an ISO grant indicating that, upon exercise, the grant should be taxed as an NQSO.
  • Flexibility in maintaining ESPP Offering Period parameters.

September 2008 Release

• Fungible Shares under Plan Reserve Tracking
  Fungible Shares under Plan Reserve Tracking
  Set a reserve impact factor and rounding choice with an as-of date at the plan level to be used when calculating a plan reserve balance.
• Fair Value and Expense Allocation Modeling
  Fair Value and Expense Allocation Modeling
  This feature enables users to see the Fair Value and period-by-period expensing without actually creating a grant in the system.
• Executive Compensation Disclosure for the Proxy Statement
  Executive Compensation Disclosure for the Proxy Statement
  Reports display the important year-end information in the required regulatory format.
• ESPP - Eligibility Phase I
  ESPP - Eligibility Phase I
  This release marks phase one of significant enhancements to the ESPP functionality, including new Enrollment Period parameters and Eligibility validation for enrollment elections added via the User Interface. The new ESPP Elections report provides information on enrollment elections and mid-cycle changes to assist with payroll deduction changes.
• Efficient System Interface Capability
  Efficient System Interface Capability
  Set a reserve impact factor and rounding choice with an as-of date at the plan level to be used when calculating a plan reserve balance.

June 2008 Release

• Document Library
  Document Library
  Customers control document access and provide participants with a central, web-based location where they can log in and review the PDF form of materials the administrator has posted, including plans, educational material, forms and private documents meant for a single individual.
• E-mail Notifications
  E-mail Notifications
  Customers can customize and elect to send any of 12 system generated messages to notify employees about grant activity.
• Batch Reporting
  Batch Reporting
  Designated users can queue up reports in a batch, select Summary Only, CSV and/or PDF format, submit a batch for overnight processing and retrieve the completed documents from a secure FTP site upon completion notification.
• Enhanced Audit Capabilities
  Enhanced Audit Capabilities
  EASi has enhanced its audit trail capabilities for tracking the content of deleted records.
• Termination Automated Processing Parameters
  Termination Automated Processing Parameters
  For each termination reason and each award type, you can set automated cancellation or acceleration of unvested shares upon termination. Time frame to exercise after termination may also be set. Plan parameters and details are maintained and may be overridden manually for individual grants that are considered exceptions.
• Grant-Level Termination Provisions Report
  Grant-Level Termination Provisions Report
  You can generate a report to show what termination parameters are set on each grant. The report covers all grants of all grant types in the system. You can filter on plan, a specific grant date range, specific grant types, as well as a number of participant parameters. This report is useful during plan audits and conversions.
• Grant Expiration Date Definition
  Grant Expiration Date Definition
  Expiration dates for grants can now be defined in months and years with the ability to set an offset of plus or minus a specified number of days.
• Restricted Awards-Process Vest, Deferral and Tax Events
  Restricted Awards-Process Vest, Deferral and Tax Events
  All pending vesting, deferral and 83(b) tax events are processed from a single command for restricted awards. Three new fields have been added: 1) Pay Taxes from Sale Proceeds, 2) Sell Shares Upon Vesting, and 3) 83(b) Filing Date.
• Tax Items with Expanded Address-Based Jurisdiction Selections
  Tax Items with Expanded Address-Based Jurisdiction Selections
  Additional fields - Residence Address, Business Address, Home Country and Host Country - are available to provide for the application of multiple tax jurisdictions when calculating a participant's taxes for a given taxable event.